THE MORE COMPETITIVE SHIP REGISTER IN SPAIN

 

 

INTERNATIONAL SHIP´S REGISTER

 

 

 

VETTING INSPECTIONS

 

 

                          COMPANY PROFILE

 

                   I.S.R. consultants provide ship vetting support to oil trading companies and their vetting auditors to
                           ensure proper inspection of vessels in Spain and the Canary Islands.

                                                                                            

                          The following services are offered:

 

                                ● Coordination of ship inspection arrangements and scheduling.

                        ● Liaison between oil trading companies and regional shipping companies , or  

                           any other body as designated.

                         ● Follow up with shipping companies regarding the progress of the owner's

                            response and status of the ship inspection.

                         ● Accommodation arrangements for vetting inspectors arriving for ship  inspection.

                         ● Arrangement of transportation for inspectors to the Spanish ports and berths.

                                 ● Providing assistance to ship inspectors during audits.


 

                           I.S.R. technical personnel monitor the operation, maintenance, performance, and procedures of each vessel. 

                          They work in collaboration with the ship's management team to ensure each nominated vessel meets the principal’s

                          expectations, and all industrial standards. Timely monitoring and reporting is achieved through strict
                          implementation of Quality Assurance procedures with regular hands-on inspections, and the incorporation of
                          innovative marine practices.

 

                          The  vessel vetting inspectors use the industry-agreed Oil Companies’ Internation(OCIMF)  SIRE  inspection
                          format as the main ship  inspection criteria. All questions are carefully answered to make the report useful to other
                          SIRE participants who may wish to access the report at a later date.  Inspectors detail both positive and negative
                          aspects of the ship’s operations during the inspection. 

 

                          Ships are assessed using international conventions and industry recommendations such as the Inert Gas System
                          (IGS),
                          Safety of Life at Sea (SOLAS), and the International Convention for the Prevention of Pollution from Ships
                          (MARPOL). 

 

                          Guidance provided by the International Safety Guide for Oil Tankers and Terminals (ISGOTT) pertains to all tanker

                          types and the Society of International Gas Tankers. However, a "high risk” observation list is utilized to identify
                          items of greater concern. 

 

                          Inspectors are required to report all vessel or operational deficiencies in their reports. Any deficiencies found to be

                          serious are assessed as "High Risk”, and identified as such on an Observations List left with the ship’s master at the

                          end of each inspection. The use of such vessels is precluded until all observations have been satisfactorily closed out,

                          with special emphasis placed on those items assessed as high risk.

 

                          Following the successful close out of an inspection report, the ship owner is advised that further operational
                          inspection may not be required for a period of time.  This does not constitute a blanket approval of the vessel for 
                          business, and the vessels are  screened each time they are tendered for business.

 

                          Generally, at the beginning of the audit, the ship inspector is accompanied by an I.S.R. representative to meet with
                          the captain. They discuss the vessel’s schedule and inspect the vessel with care, as to not interference with the 
                          cargo work.

                          It is recommended that they are accompanied by a senior officer of the relevant department - i.e. the Master or

                          Chief Engineer.

 

                          It is helpful if the vessel has prepared the initial paper work, such as all the trading certificates, crew certificates, etc.

                          It is a good idea to keep all files, log books and other records ready in the ship’s office prior to the inspector’s  
                          arrival.
                          In addition to being convenient during the documentation review, it also creates a positive impression regarding
                          the professionalism and foresight of the vessel’s officers.
 
 

                                                     

                
 
                        The audit team reviews the following, where applicable:

                      1.The Certificate of Registry

                      2.The vessel’s trading certificates: Safety Equipment, Load Line, Safety 

                         Radio, IOPP, Safety Construction, International Tonnage, ISM 

                         Document of Compliance (certified copy), ISM Safety Management

                         Certificate, Certificate of Fitness or Noxious Liquids Certificate

                      3.Oil Record Books Parts 1 and 2 or Cargo Record Book

                      4.Certificates of Civil Liability for Oil Pollution

                      5.The Certificate of Financial Responsibility and the last Tank Vessel 

                         Examination Letter

                      6.The Class Certificate, Enhanced Survey File with Condition

                         Assessment Report and Quarterly Class reports

                      7.Approved manuals: Stability, Damage Stability, Inert Gas, COW,

                         CBT, and ODME

                      8.An approved SOPEP and VRP Manual

                      9.SOLAS Training Manual, SOLAS Maintenance Manual, life saving 

                         appliance and fire fighting equipment maintenance records

                    10.The Procedures and Arrangements Manual (for chemical and gas 

                         carriers)

                    11.The Cargo Gear Register

                    12.Officer and crew national Certificates of Competency, Continued

                         Proficiency and Dangerous Cargo Endorsements

                    13.Evidence of Administration acceptance of crew Certificates of 

                         Competency

                    14.The Manager’s Operating Instructions

                    15.The Company Drug and Alcohol Policy and records of unannounced 

                          testing

                    16.The Garbage Record Book and the Garbage Management Plan

                    17.Records of testing of mooring winch brakes, mooring rope/wire 

                         manufacturer’s certificates, bow stopper certificate

                    18.The last Port State inspection certificate

                    19.Hot work and enclosed space entry permits

                    20.The technical publications listed in the OCIMF Vessel Inspection 

                         Questionnaire as applicable to the vessel.                    

                                                                                                                  

  

  

  

  

  

  

  

  

  

                                                          

         

  

 

 

 

                                              


                Once the paper work has been completed, the audit team makes their way around the deck to identify any deficiencies, and may also ask the crew members a few questions. On completion of the deck round, they go down to inspect the engine room.

                 It should be noted that the Emergency Fire Pump, Emergency Generator, Emergency Steering and the ODME are expected to be operated by the officer or any other representative accompanying the audit team.

          It is usually expected that the inspection will take about six to eight hours and be performed in the following order - unless the inspection should be altered to better suit the vessel’s schedule:

 

● Review of documentation (preparatory for opening meeting).

● Opening meeting with Master, Chief Engineer and Chief

    Mate (if available).

 ● Complete review of the documentation.

 ● Wheelhouse and navigation.

 ● Communications (radio room or GMDSS station).

 ● The exterior of the wheelhouse.

 ● The exterior of the accommodations to the poop.

 ● Up the main deck to the forecastle and forecastle spaces.

 ● Back down the main deck and checking a ballast tank (as

     agreed in the opening meeting).

 ● The pump room to the Cargo Control Room with Chief

     Officer.

  ● Discussion with Chief Engineer and into the engine room

      including review of PMS.

  ● With the Master back through the internal areas of the

      accommodations.

   ● Finally, a period for the inspector to summarize his thoughts.

   ● A final meeting with the Master and department heads.

                 
 Variations in scheduling will be considered if they are necessary to avoid disruption of the ship’s normal operation. 
               As well, the order of inspection can be varied as necessary. During the final meeting, a list of observations is reviewed       with the Master. 
This review ensures that all observations are based on the correct information, and no misunderstanding occurs.
    The Master is not expected to provide corrective actions or imply agreement with the observations - his signature is only  
             indication that he has received the observations.
                                                                                 

                                                                      

                                   A Company interested in getting a particular vessel being inspected at his own expense, must
                                                    submit, well in advance a written formal request by e-mail or fax to:

 

                                                                           INTERNATIONAL SHIPS REGISTER, S.L.

                                                                           Avda. Profesor Peraza Ayala, 11-1º-3

                                                                           38001-S/C. de Tenerife, Spain

                                                                           Tel. +34 922 270616  +34 609 930983

                                                                           Fax +34 922 270616

                                                                           e-mail: shipsvetting@gmail.com

 
LINKS

http://www.internationalshipsregister.org

http://www.shipregistry.ucoz.es

http://www.galeon.hispavista.com/internationalships